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Board Member Resources

10 Tips for Successful Board Members

As a Board member of an HOA, you have an important responsibility to ensure that the association is running smoothly and effectively. Your duty is to make decisions that reflect the best interests of the community and its membership.

We at McCombs Commercial Realty, LLC have provided ten tips to help you be a successful Board member for your community. By following these tips, you can contribute to the success of your community and make a positive impact on the lives of your fellow residents.

Be Consistent

Consistency is key to the success of any community association. By consistently enforcing rules, maintaining Board meeting expectations, and communicating regularly with residents, you can establish a fair and level playing field for everyone. This consistency will build trust among residents, who will feel confident that the Board is making impartial and consistent decisions. Remember that consistency is key to maintaining a successful community and ensuring that your HOA operates smoothly.


Be Open-Minded

Being open-minded is crucial for HOA Board members. It is important to be willing to adapt, change and take into consideration alternative perspectives, rather than relying solely on past practices. By actively listening to the residents and working collaboratively with them, the Board can find fair, unbiased solutions that promote positive changes for the association. Incorporating this approach in your Board meetings demonstrates your commitment to enhancing the HOA and building trust with residents.


Be Prepared

Preparation is essential for successful HOA Board meetings. As a Board member, reviewing meeting agendas and related materials before the meeting and communicating any questions or concerns to your HOA management company is crucial. This allows you to fully understand the topics to be discussed and make informed decisions during the meeting. By demonstrating a commitment to preparation, you can help ensure that Board meetings run smoothly and effectively, which builds confidence and trust among residents.


Be Knowledgeable

As a member of the HOA Board, you should view your HOA management company as a reliable resource that can keep you informed about issues that affect your association. At McCombs Commercial Realty, we firmly believe in the significance of staying abreast of any developments or matters that may impact your community. Through the use of our services, you can remain enlightened and make well-informed decisions that are in the best interest of your community.


Be Able to Ask for Help

Savvy members of the HOA Board comprehend when it is prudent to seek external support. Collaborating with a seasoned HOA management company such as McCombs Commercial Realty can safeguard both the community and the Board from potential legal repercussions and liabilities. And a reputable HOA management company, such as McCombs Commercial Realty, can furnish invaluable assets, such as accounting, budgeting, and vendor management, to assure the association's prosperity. By partnering with a dependable management firm such as McCombs Commercial Realty, Board members can concentrate on their obligations as fiduciaries while ensuring the community functions efficiently and effectively.


Communicate Effectively

Efficient communication is crucial to the success of an HOA. As a Board member, it is imperative to communicate with clarity to residents, vendors, and fellow Board members. Ensure that you are responsive to emails and phone calls and provide residents with regular updates. The methods of communication that can prove to be valuable include regular updates, maintaining a community website, holding frequent meetings, and promptly addressing inquiries. By placing emphasis on effective communication, you can nurture trust among residents and guarantee that the community operates with proficiency. Collaborating with an HOA management company and a community manager can simplify communication with homeowners.


Understand Your Governing Documents

As a Board member, understanding the association's governing documents, including the covenants, conditions, and restrictions, as well as regulations is essential. This knowledge empowers you with the ability to make informed decisions that are aligned with the best interests of the community. By acquainting yourself with the governing documents, you can ensure that you are functioning within the set parameters and adhering to the regulations of the community association. By demonstrating a commitment to understanding and following the governing documents, you can build trust and confidence among residents and support the success of the HOA.


Develop a Strategic Plan

A well-crafted strategic plan can help you prioritize resources and allocate funds efficiently, while also addressing the community's long-term needs. By demonstrating a commitment to strategic planning, you can build confidence among residents and support the ongoing success of the HOA.


Build Relationships with Vendors

As a member of the HOA Board, one recognizes the indispensability of vendors to further the association's progress. The significance of building positive relationships with vendors, including landscapers, maintenance crews, and other service providers, cannot be overemphasized. Establishing a rapport with the vendors makes it easier to work collaboratively and resolve any issues that may arise.


Foster a Sense of Community

Building a strong sense of community is crucial to the success of an HOA. As a Board member, you can play a pivotal role in fostering this sense of community by organizing social events, creating community spaces, and encouraging resident involvement in association activities. This may entail hosting festive occasions, and inspiring residents to participate in association undertakings such as committees or charitable work. By prioritizing community-building initiatives, you can assist in cementing a feeling of inclusion among the residents, which can cultivate a constructive and helpful atmosphere within the HOA. This can, in turn, lead to a more cohesive community.

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